A Georgia Baptist Institution
|OFFICE OF THE REGISTRAR|
Family Educational Rights and Privacy Act:
The Family Educational Rights and Privacy Act (FERPA) affords students certain rights with respect to their education records. These rights include:
Family Policy Compliance Office
Release of Student Information
The following is designated “Directory Information” which may be disclosed upon justifiable request without the student's written permission:
The University’s stated policy is not to release such information to vendors seeking to solicit business from students unless the vendor has been chosen by the University to provide a specific service to the student (i.e. graduation pictures, yearbook). University officials may choose to forward a vendor’s information or a link to a website via student email if the vendor is deemed to provide a general service that students might want to purchase (i.e. graduation announcements). Shorter University has authorized the National Student Clearinghouse to provide degree and enrollment verification.
Written notification must be filed in the Registrar’s Office to prevent disclosure in part or in full. Any student who wishes to prevent disclosure of directory information must meet with a staff member in the Registrar’s Office prior to submitting such written notification so that the student will have a clear understanding of the ramifications of this action.
All students have records in one or more of the following offices: Business; Campus Security, Dean of Students, Financial Aid, Health Services, and the Registrar. The University will not release personally identifiable information (containing SSN, Student ID, etc.) or information not identified as “directory” information to a third party without the student’s written consent (either original signature or electronic signature). Electronically transmitted facsimiles (fax) will not be considered an “original” signature for these purposes. Official copies of an academic record will not be released if the student has financial obligations to the school which have not been met. The University will not release the educational records of deceased students without the written authorization of the executor/executrix of the deceased student’s estate or next of kin, if an executor/executrix has not been appointed. The University will comply with legitimate written requests for information from law enforcement agencies and representatives of the military.
The privacy of student records may be broken at a time of emergency defined in terms of the following considerations:
Annual Notification Process
All currently enrolled students will be notified of their FERPA rights via student email no later than September 1 each year. The Office of the University Registrar will be responsible for sending the email that refers students to the pertinent page of the University’s public website (www.shorter.edu) in a timely fashion.
| SHORTER UNIVERSITY • 315 Shorter Avenue • Rome, Georgia 30165 • Phone: 800-868-6980 • www.shorter.edu
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