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Students desiring to take courses for university credit or audit must register prior to the beginning of each semester.
Students are required to confer with a faculty advisor prior to online registration.
Freshmen meet their faculty mentors and receive their schedules at Hawk Orientation sessions during the summer prior to their first enrollment. They will be assigned a freshman advisor during the fall semester.
Students enrolled as freshmen remain with the freshman advisor for the entire freshman year. After that, academic advising is arranged with a faculty member in the department or school of the student’s major. The Registrar and faculty advisor assist in arranging a program of study, but the student is responsible to become familiar with and fulfill all requirements for his or her degree.
At least one Hawk Orientation session for transfer students is scheduled during the summer to facilitate transfer student registration. Transfer students meet with an advisor from their prospective major field and register for classes at this session.
Schedule Load and Changes (Full-Time)
Twelve to 19 credit hours constitute a normal semester course load. A program of 12 or more semester hours is considered full-time. Students who desire to carry more than 19 credit hours may seek approval from the Provost. There are additional tuition charges for credit hours over 19.
Drop/Add: Registration changes may be made during the drop/add period. Faculty Advisors should be consulted before making schedule changes.
Course Withdrawal: Students may withdraw from individual courses after the drop/add period and until the last two weeks of the semester. Proper forms must be filed in the Registrar’s office to accompany any withdrawal. All students remaining on the course roster should receive the letter grade they earned in the course at final grade entry.
Withdrawal From Shorter University
A student choosing to withdraw from the university must complete the necessary paperwork obtained from the Director of Student Engagement and Success.
No refund of fees will be calculated until the withdrawal process is complete. Withdrawal becomes effective only when the form is signed by the Registrar.
Withdrawal grades are described under the Non-Credit Grades section.The university reserves the right to request, at any time, the withdrawal of a student who does not maintain the required standard of scholarship, or whose continued attendance would be detrimental to the student’s health or the health of others, or whose behavior is out of harmony with the Christian philosophy of the university. For regulations regarding nonacademic or disciplinary suspension, see the Shorter University Student Handbook
Student Class Standing
Shorter University officially recognizes four classes: freshman, sophomore, junior, and senior. A student’s classification is based upon earned hours toward degree.
Grades, Credit, and Quality Points
Shorter University defines the term “credit hour” as the amount of credit awarded for one hour of classroom instruction and a minimum of two hours of out-of-class student work per week for one semester of approximately fifteen weeks or the equivalent amount of work over a different amount of time. Thisdefinition applies to any academic activities for which credit is awarded,including laboratory work, internships, practica, studio work, and independent studies, as well as courses offered in accelerated and/or nontraditional formats.
A student’s standing in any course is determined according to the following grades:
The designation H following a grade denotes a class taken for the Honors Program. The designation R following a grade indicates a course was repeated.
Except in cases of clerical error, a faculty member may not change a grade which has been forwarded to the Registrar’s Office. Grades may only be changed as the result of an appeals process as described below.
A student’s academic grade-point average (GPA) is obtained by dividing the number of quality points earned by the number of credit hours scheduled (except grades of “W”, “WA”, “WP”, “P”, “S” or “U”). In the case of transfer students, the Registrar computes a GPA based on transcripts of all college work attempted. For more information about transfer GPA, see Admission of Traditional Transfers.
Students wishing to repeat a Shorter University course may do so. The best grade will be used in calculating the GPA.
Repeating a course may affect a student’s financial aid.
Non-Credit Grades (W, WP, WA, I, AU)
Students may withdraw from a course and receive a grade of “W” until the mid-point of the term. After the midpoint of the term, students wishing to withdraw may do so, but will receive a grade of “WP” or “WF”, assigned by the professor based on the grade in the course at that time. The withdrawal period will end approximately two weeks before the end of the semester. Withdrawals are not accepted after the withdrawal period. All students remaining on the course roster should receive the letter grade they earned in the course at final grade entry.
A grade of “WA” will be assigned in cases in which a university administrator initiates a student withdrawal due to, but not limited to, disciplinary or academic issues.
An incomplete grade of “I” can be assigned by the instructor only when a deficiency exists in a relatively small portion of the course. Students will have until the midpoint of the following semester to complete any outstanding work. All incompletes remaining after the mid-point of the following semester will become a failure and a grade of “F” will be assigned.
The grade of “AU” denotes a course taken as an audit. Auditors receive no credit, and they participate in the course at the option of the instructor.
Some courses bear institutional load credit only (i.e. ENG 0990/0991, MAT 0990). Credit hours for these courses count toward term totals, but they are not factored into the student’s career totals.
A limited number of courses may be taken on a Pass-Fail basis; this decision must be made within the first three weeks of the semester. This option allows one course per semester, or a total of eight courses for a degree, to be taken with a Pass-Fail grade. Only elective courses in a student’s program are eligible for this option. For purposes of GPA, honors, and rank in class, credits earned under the Pass grade will be eliminated in the computation of final grade point averages.
The Pass-Fail option may not be reversed after the third week of the semester.
Transcript & Enrollment Verification Requests
Shorter University has authorized the National Student Clearinghouse to provide degree and enrollment verification as well as transcript ordering and credit card payment through a secured internet transaction. A $2.25 processing fee will be charged per recipient in addition to Shorter’s transcript fee.
Transcripts may also be requested in writing with the signature of the student. E-mail and telephone requests will not be honored. Transcript request forms are available in the Registrar’s Office. All requests must be prepaid with a fee of $5.00 for regular service or $10.00 for immediate service, when available. Transcripts will not be released for individuals who have not met their financial obligations to the university.
Enrollment verification letters may also be requested through the Registrar’s Office. National Student Clearinghouse may be contacted at:
Appeal of Grades
A student may begin the grade appeals process by submitting a written statement of appeal to the Provost within two weeks after the grade is recorded. Upon receipt of the written statement, the Provost forwards the document to the professor who registered the grade. At this point, the appeals process has officially begun, and all procedures listed below must be completed within four weeks. A student who feels that he or she has received an unfair or incorrect grade in a course should do the following:
If all the above steps fail to satisfy the student’s complaint and the Provost determines that the evidence warrants further consideration, the Provost will appoint a panel of three faculty members to hear the complaint. All parties in the grievance process are obligated to hear both the student’s complaint and the professor’s answer. The decision of the panel is final, and any decision or recommendation of this panel will be reported to the Provost, the professor, and the student.
Undergraduate students seeking admission or readmission to complete a degree from Shorter University and who have been out of any post-secondary school for a period of at least five years may petition for Academic Renewal. If approved, Academic Renewal will initiate a new grade point average that will be used to determine academic standing. This policy allows students a second chance to earn a degree.
Students may take a limited number of courses at another institution as a transient student, usually during the summer. Transiency does not break a student’s affiliation with Shorter University or establish permanent admission to the host institution. To apply to take a course at another institution as a transient student, a student may pick up an application from the Registrar’s Office. The academic advisor should be consulted when selecting classes to take as a transient student. Once the completed application is approved in the Registrar’s Office, a transient letter is sent from the Registrar to the chosen host institution granting permission to study specific courses and indicating the Shorter University equivalent courses. Transient letters will only be granted to students who are in good academic and financial standing with the university. Any student who completes transient work must request a transcript from the host institution be sent to Shorter University upon completion of the course(s). Any student who does not provide a transcript for transient work will have a hold placed on his or her account prohibiting registration until the transcript is received.
A minimum grade of “C” must be earned for each course taken as a transient student in order to receive academic credit at Shorter. Courses previously taken at Shorter that were not successfully completed may not be taken at another institution as a transient student.
Regulations Regarding Special Study Courses
Special study includes the following: Independent Study, Internship or Field Work. Department chairs or deans of schools and the Provost must approve Special Studies.
Independent Studies are catalog courses taken independently.
Three further regulations govern Independent Studies:
Internships at Shorter are semester-long, supervised work experiences related to a student’s major or vocational area for which the student earns academic credit. The internship experience may be paid or unpaid, on or off campus. An internship combines supervised work experiences with academic activities. It allows a student to augment classroom learning by working in a social, business, political, cultural or community organization.
By completing suitable academic work under the direction of a faculty member, students may earn course credit for internships. Note: this definition excludes EDU 4211-4212, EDU 4221-4222, and EDU 4231-4232, all of which follow separate guidelines given by the State Department of Education.
Note: Courses delivered in part or fully online have special requirements. Consult the department and/or the instructor for details.
Classes meeting three times/week: 11
An absence is defined as non-attendance for any reason, whether illness, emergency or official leave. There are no excused absences.
Make-up tests and assignments will be given only upon written explanation of sickness from a physician (or other pertinent documentation related to the particular situation). Students scheduled to represent Shorter at a university sponsored/sanctioned activity (athletic event, musical program, etc.) on the date of an exam must make arrangements with the professor prior to the exam date in order to reschedule the test.
Two series of examinations are held during the academic year at the end of each semester. Tests within the lecture hour may be held at any time during the session except that major tests may not be scheduled during the calendar week before final examinations.
A senior (student with 90 or more semester hours at of the end of the previous semester) who earns a grade of “F” (or “D” in the major field) in a course required for the degree may retake the final examination once, provided that the course will not be offered again before the student’s normal graduation date and that an approved substitution cannot be made. The repeat exam must be taken at a time designated by the faculty member, but no later than noon of the day following the close of regularly scheduled examinations.
A junior (student with 60 semester hours at of the end of the previous semester) who makes an “F” (or “D” in the major field) in an upper division, (3000-4000 level) required course in the major sequence, may retake the final examination once, provided that the course will not be offered again before the student’s normal graduation date and that an approved substitution cannot be made. The repeat exam must be taken at a time designated by the faculty member, but no later than noon of the day following the close of regularly scheduled examinations.
By order of faculty resolution, no student may be exempted from an end-of-semester examination or experience by any faculty member. No faculty member may hold an examination or experience at other than the scheduled time without the approval of the faculty member’s Dean and the Provost. Students must complete examinations or experiences at the scheduled time except in an emergency as approved by the faculty member teaching the class in question, the Dean, and the Provost.
Requirements Outside Of Courses
Assessment Testing and Surveying
Shorter University’s commitment to its mission and goals requires conducting regular evaluations of progress in achieving those goals. Testing and surveying of students at matriculation, during studies, and after completion of studies is an essential part of this evaluation program. In addition, students may expect to be asked to cooperate in various surveys, interviews, focus groups, and other data-collection efforts conducted by the Office of Institutional Planning and Research.
All students may be required to attend special convocations during the academic year.
Academic Progress Regulations
Any full-time, degree-seeking student who earns a minimum GPA of 3.5 on 12 credit hours or more during the Spring or Fall semesters (without any grades of “Incomplete”) will be placed on the Dean’s List for that semester.
Academic Good Standing
Good standing is defined as being eligible to continue as a student at Shorter University the following academic term.
Any freshman who has failed to achieve a 2.0 GPA during the first semester of full-time enrollment, but has received a 1.8 GPA or above for that semester, will be given an Academic Warning. This notation will appear on the student’s first semester transcript. However, the student will be limited to a maximum of fifteen hours of course work in the second semester of the freshman year.
Probation and suspension regulations apply to any student enrolled for half time or more.
Even though courses accepted from other institutions may count toward graduation requirements, they may not be used for purposes of removal from probation or suspension.
A student may be subject to suspension from the university for academic deficiencies if his or her GPA falls below the minimum GPA to avoid suspension (see table below).
A student who has been on Academic Probation for three consecutive semesters will be subject to suspension from the university.
A student will not be suspended from the university for academic reasons if he or she earned an average of 2.0 or higher on all hours attempted for the last semester in residence, provided he or she earned a minimum of 12 hours credit for fall or spring semesters, or 6 hours for the summer session.
Upon receiving a first academic suspension, a student will be ineligible to enroll at the university for a minimum of one semester.
After a second academic suspension, only through written appeal to the Provost can permission to return to the university be granted. This appeal must be received 30 days prior to the registration date of the semester the student wishes to enter. A minimum of one calendar year must elapse before a student on second suspension may be readmitted.
No student will be readmitted after his or her third suspension.
A readmitted student will have two semesters, or one semester and a summer term, to reestablish the required 2.0 cumulative GPA. The student must be enrolled full-time during these periods.
A student who does not fully complete 12 semester hours for each of these semesters, and obtain a 2.0 cumulative GPA after the second semester, will be subject to suspension.
Academic dismissal may result from repeated failure to make academic progress and/or meet the academic requirements set forth in the catalog.
*A grade of “WF” is considered an attempt.
Students may also be suspended from the university for disciplinary reasons. When a student receives a disciplinary suspension, he or she is automatically withdrawn from all courses, and will be assigned grades of “WA” for all courses at the time of withdrawal. For other rules regarding disciplinary suspension, see the Shorter University Student Handbook.
While the distribution of credit hours varies for the different degrees, all have the following consistent elements: 1) foundation courses, 2) a major field, 3) a group of related or supportive courses, and 4) electives.
The list of candidates for graduation, after approval by the faculty, shall be recommended to the President and Board of Trustees for the conferring of degrees.
By vote of the faculty on December 2, 1993, no student will be allowed to march with a class or participate in any way in the graduation ceremony until all requirements are met.
All financial obligations to the university must be cleared before graduation. This includes library fines, all other fines and fees collected by the Business Office, and the graduation fee.
Credit Hour and Grade Standards
For any degree, a candidate must have earned a minimum of 120 semester hours. Some degrees require hours above the minimum. If a student meets all of their degree requirements and has met the minimum of 120 credit hours, they will be eligible to graduate.
In order to graduate, a student must have a minimum cumulative 2.0 GPA. Some degree programs require a GPA above the minimum. All candidates must file an application for graduation with the Registrar early in the first semester of their senior year and meet with the faculty advisor or the Registrar to check progress toward completion. It is the students’ responsibility to see that all general and special requirements for their respective degrees have been met.
The minimum acceptable grade in a junior-senior course required of or applied to the major or minor is “C”. No courses numbered 1000-1999 which meet general education requirements may be counted toward the major or the minor. It is expected that the degree will include a minimum of 42 semester hours at 3000 level or above, and that the major sequence will include 24 semester hours in the major discipline. Transfer students must take at least 12 semester hours at 3000 level or above in the major at Shorter, and at least 6 hours in a minor.
Eight semester hours of activity credit in Health and Physical Education is the maximum allowed either to count toward the degree or to be registered for the entire university career. Not more than two semester hours of activity may be registered in a given semester. Not more than two semester hours of transfer activity credit per year may be counted toward the degree.
All Health and Physical Education courses except HPE 1010 function as one activity course each for the above purposes.
Special Grade Standards
In addition to the above, certain degree fields have further requirements:
English and Foreign Languages (B.A.)
Music (all degrees)
Minimum Residence Requirement
A minimum of 25 percent of the credit hours required for any degree must be earned from Shorter University. Thirty-three (33) of the last forty-five (45) semester hours prior to graduation must be taken at Shorter University. At least 12 upper level hours (3000-4000 level) in the major and, if a minor is chosen, at least 6 upper level hours in the minor must be taken in residence.
Any courses taken elsewhere – while a student at Shorter University – must be approved in advance by the Registrar to guarantee transfer and proper application to the student’s program of study. A grade of “C” or higher is required for transient course credit.
Proficiency in Written Communication
Educational Goal III of Shorter University states that curriculum and the educational environment “ensures that students reach the levels of skill in written and oral communication…necessary to take full advantage of university coursework and that they continue to exercise and enlarge these skills.” To that end Shorter University has required students to pass the Junior English Exam; however, the Liberal Arts Council has voted to abolish the Junior English Exam. Effective written communication at Shorter University will now be measured using two criteria, for students entering June 1, 2008 or after.
In contrast to the breadth of study provided by the general education requirements, the major provides a degree of mastery in a particular field of study. A major consists of a course sequence of at least 42 semester hours with a minimum of 24 hours in one discipline. Interdisciplinary majors consist of 12-18 semester hours in a primary area and 9-12 hours in each of two additional selected areas, and related work to total 42 hours, as approved by a major advisor. Total major sequence requirements are designed by the departments offering the majors, and requirements, which vary by degree and discipline, are described in the Catalog under discipline headings.
Declaration of Major
A copy of the major program approved by the student’s advisor shall be on file in the Office of the Registrar no later than the first semester of the senior year. Students may change their majors at any time upon request. Late changes could easily result in extending the period of time required to complete a degree.
Minors must be earned in most disciplines. A minor consists of at least 17 semester hours in a discipline, with specific requirements set by the department or school offering the minor.
Second Degrees and Majors
A student pursuing two degrees from Shorter University will earn a minimum of 30 semester hours and 60 quality points in the second degree beyond the requirements for the first degree, with any additional general education and all major field requirements satisfied. A second major within the same degree does not require a minimum number of additional hours, only the necessary courses to complete the additional major. With program approval, the second major may apply as the related work required of the first major.
A second degree carries a different letter designation. Students with an undergraduate degree from another accredited institution who seek a (second) degree from Shorter University will be treated as transfer students.
In the event of a student’s death during his or her final term of study, a member of the student’s family will be invited to accept the diploma during commencement exercises. In order to receive a posthumous degree, the student must have been in the final semester of study – or within 15 credit hours of graduation – and expected to graduate.
Special Degree Requirements
All specific requirements for each degree and major are listed on its page in the Degree Descriptions section.
Degrees in Music
The following degrees are offered in the Music Department at Shorter University:
Shorter University is a member of the National Association of Schools of Music. Requirements for graduation are in accordance with the published regulations of that body.
Although it carries no academic credit, satisfactory recital attendance is a requirement for graduation. Grading for recital attendance will be Satisfactory/Unsatisfactory. Most music majors must attend 80% of all scheduled recitals to receive the grade “S”; any student attending less than 80% of all recitals will receive the temporary grade “U”. Grades of “U” must be removed the following term by recital attendance in excess of the 80% requirement of that current term until the deficiency from the previous term is satisfied. Most degree programs require that a full-time music major be enrolled in recitals for four years or each semester enrolled at Shorter. See specific requirements in the Catalog under Degree Programs.
Degrees with Honors
Graduation with Honors
Candidates for a bachelor’s degree, who were not granted academic renewal, who during their university course maintain high academic standing, and who have not at any time been suspended, may receive recognition on their diplomas in one of the three degrees of honors: (1) cum laude; (2) magna cum laude; (3) summa cum laude. Students who have a career cumulative GPA of 3.5 – 3.749 will receive their diplomas cum laude; students who have a career cumulative GPA of 3.75 – 3.874 will receive their diplomas magna cum laude; students who have a career cumulative GPA of 3.875 – 4.0 will receive their diplomas summa cum laude.
The Academy Of Aristaeus
The Academy of Aristaeus is the Shorter University Honors Program which provides enriched academic experiences for extremely able and highly motivated students.
In order to receive an Honors Certificate upon graduation, a student must meet the requirements listed below. Students who complete the Honors requirements described below will be recognized at the graduation ceremony.
Students will complete interdisciplinary colloquia (HON 2000, 3000) with a grade of B or better.
In the senior year, students will satisfactorily, in the judgment of the honors faculty, complete a two-semester research project or undergraduate thesis (HON 4500, 4510).
Before graduation, students will complete advanced work in at least four of their regular courses, the majority of which should be from their major. All such honors courses are designated by a special code which will appear on the student’s transcript.
Rescinding a DegreeThe university reserves the right to to rescind any Shorter University degree obtained improperly, including but not limited to, as a result of misrepresentations, incomplete or false information, and/or
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